Attendee Guide v1

Practical notes for showing up well.

This is the approved-facts version of the guide. It covers what is useful now and names what is still pending, so nobody has to read between the lines.

Venue details Code of Conduct

Dates

October 28-30, 2026

Home base

H.R. MacMillan Space Centre, Vanier Park

Current status

Operations notes update as approvals land

Venue movement

Start from the Space Centre.

Futureproof Festival 2026 is anchored at H.R. MacMillan Space Centre, 1100 Chestnut St, in Vanier Park. The public venue page is the current source for address, transit, parking, and route notes.

#2 and #32 buses stop near Vanier Park.
False Creek Ferry serves Vanier Park, and Granville Island is nearby.
Bike, transit, rideshare, and walking routes from nearby neighbourhoods are all practical.
Final room-by-room movement, registration, coat check, and line-flow details are not approved yet.

Venue details

Accessibility and mobility

Known access facts, not a finished access plan.

The public venue source currently lists accessible entry and washrooms for the Space Centre. Final seating, room routing, elevator timing, rest areas, and mobility notes will be published only after production review.

Email the team early if stairs, distance, seating, sensory load, arrival timing, or mobility support affect your day.
Access notes sent now help planning, but they are not a promise that every requested arrangement has been approved.
The attendee guide will be updated when owner-approved logistics are ready.

accessibility@bcai.ca

Consent and photos

Ask first. Respect no.

Futureproof is built for real conversation, so consent matters. Ask before photographing, filming, recording, tagging, or posting another attendee in a recognizable way.

Do not record private conversations without clear permission from everyone involved.
Respect people who step out of a shot or ask not to be tagged.
Official media rules and any marked no-photo areas will be posted when production details are final.

Code of Conduct

Food and drink

Plan lightly until catering is approved.

Food, coffee, water, and reception details are still operational placeholders. Until the published event notes say otherwise, plan your day as if meals are on your own.

Vancouver has strong food and coffee options near Kitsilano, Granville Island, Mount Pleasant, and downtown.
Bring any snacks or personal items you need to stay comfortable through a long program day.
Dietary request collection, if any, will be announced through approved attendee communications.

Travel notes

Low-pressure social options

Connection without forced networking.

The festival tone is social, curious, and human, but nobody has to perform their way through the room. Use breaks, the seawall, coffee nearby, and smaller conversations when you need a lower-pressure pace.

Opening night and program breaks are the easiest public-safe places to meet people.
Step outside when you need air; Vanier Park is part of why this venue works.
Any hosted small-group or after-hours options will be listed only after approval.

Program shape

Family and childcare

Family realities are welcome. Childcare is not promised.

Attendees may have family and caregiving needs, and the team wants to hear about them. No childcare program has been approved or promised for Futureproof Festival 2026.

If caregiving affects arrival, departure, seating, or schedule choices, email the team with the practical details.
The public guide will not describe family services until an approved plan exists.
Do not buy a pass expecting onsite care.

hello@bcai.ca

Reporting path

If something feels wrong, tell us.

The current reporting path is the Code of Conduct and safety@bcai.ca. During the festival, the onsite contact point will be posted in attendee materials once staffing and production roles are approved.

Use the safety email during or after the festival for harassment, consent, conduct, or urgent community-care concerns. For venue access planning before the event, email accessibility@bcai.ca.

Read the Code of Conduct Email safety